Project scope document
It is known as the Scope of Work (SoW). A project scope document is project paperwork that helps you to avoid headaches and confusion by defining the elements like project goals, key milestones, limitations, assumptions, deliverables, constraints, and project requirements. These aspects help the project manager avoid further interferences in the project. A project scope document acts as a mediating object between the stakeholder/ client and project manager to fix a contract or break the project.
The process to write a Scope of Work ( SoW) document:
Sometimes it takes a longer time of discussion, thoughts, and rigorous debates for writing the final Scope of Work document. But in the end, it is worth having a proper scope document. This increases the possibility of heading a project and completing it successfully.
Contents of a project scope document:
The parameters that should be covered in a well-constructed project scope document are:
- Project Description –This can be written in a brief description of the goals that the project has and how the project will achieve the deliverables. This section must clearly state all the approved deliverables and the final deliverables within the course time.
- Project Deliverables –A brief description of the project deliverables and listing parameters like quantity, length, or the amount required for the working of the project will help you to avoid interruptions during the work course.
- Business goals – Writing the main aim of the Business and listing the goals will help you attract the stakeholders to sign the contract. It is very important to fulfill the objectives of the project and provide the deliverables.
- Acceptance criteria – As soon as you get the contract, you need to list the acceptance criteria. This includes the final review of the client or final approval of the stakeholder and acceptance testing of the user.
- Limitations – Every project has its own limitations, and it is the duty of the project manager to make sure that the limit isn’t exceeded. The project needs to be delivered in time within the budget. So, it is your responsibility to mention all the requisites for the project in the project scope document.
- Costs – This is optional. It depends on you to list this in the scope of the project or not. You need to do what you feel is best for the project and organization. Yet, it is better to list the cost to clarify.
- Agreement – This is an essential part of the project. The project scope document is no less than the contract. Do not forget to add a signature space below the project scope document to finalize your project. Though the project scope document means a contract, it is still better to keep the signature as proof.
Do not forget to add scope reminders. This needs to be done to make your plan worthy. This is to ensure that every step of the plan gets completed within time.
- Send or upload the signed project scope document. This will help the team to take the reference from the final scope whenever required and hence ask questions or requests to the Project Management Certification.
- To define the scope, provide the document with notes for each task. Adding notes eliminates confusion and maintains the task level. This is required to keep the project on track.
With a proper scope, you can end the project on time, maintaining all the limitations within the budget by Sprintzeal.
Content of a project scope statement includes:
- Business goals
- Description of the project
- User acceptance criteria or testing
- Limitations of the project
- Project cases
A project scope statement is not the same as the Non-disclosure agreement, Masters Service agreement, Independent contractor agreement, and Service level agreement.
And hence, the content included in each of these agreements is different.
The project scope management has the listing of the project objectives, budget, aim, deadline, deliverables, and tasks involved in the project. Hence it is also known as a project charter. Project management is an important duty for a project manager.
Steps involved carrying out the project scope:
Step 1 – Defining the project needs.
Step 2 – Fulfilling the project objectives.
Step 3 – Defining the project scope document.
The steps involved in defining the scope of the project are essential to be carried. These steps involve project goals, project objectives, tasks involved in the project, project resources, sub-phases schedule, project reminder, and project budget.
In order to provide a proper project scope document, these parameters are essential to be explained along with the limitations, assumptions, and expectations of the project.